How To Manage Shared Meeting Rooms

Login to Lobbytrack on a web browser.

Click Settings.

Click Locations & Spaces.

Click on the location where you want to create a shared meeting room.

Scroll down to "Spaces" click Space Types, and then Add Space Types to create a Shared Meeting Room.

Write the name and description and click Add to create a Shared Meeting Room Type.

After creating the Shared Meeting Room Type, click Back in the top left.

Click the Plus Icon to create a Shared Meeting Room Space.

Write the Shared Meeting Room's name and description, and pick "Shared Meeting Room" for the space type. After, click Add.

Repeat the process for how many shared meeting rooms you have inside your facility.

Every space (example: Shared Meeting Room #1) is a room employees can book.

First, log in to the Lobbytrack Employee App.

Click the Bookings section inside the app.

There are 3 options:

1. Book a Shared Meeting Room by clicking Book a Space.

2. Manage already booked Shared Meeting Rooms by clicking Manage Bookings.

3. Check available Shared Meeting Rooms by clicking Check Space Availability.

After clicking Book a Space, select the location. Next, pick "Shared Meeting Room" as the "Space Type" and designate the Start and End Date. You can add a memo to provide additional information. Finally, click Next.

Select the Shared Meeting Room you want to book. You can also search by writing the shared meeting room's name.

Review and click Submit to book.

Extra tip: Click Start Over in the top-right corner to restart the booking process.

Follow the steps in the "2. How to Book a Shared Meeting Room" guide up to Step C. Click Manage Bookings.

Click the booked Shared Meeting Room you want to manage.

Click Edit Booking to edit your booked shared meeting room, or click Cancel Booking to cancel your booked shared meeting room.

Follow the steps in the "2. How to Book a Shared Meeting Room" guide up to Step C. Here, click Check Space Availability.

Type "Shared Meeting Room" in the search bar. Click View.

If the Shared Meeting Room isn't scheduled, click the Plus Button in the lower-right corner to book.